As a business owner, you have a responsibility to protect your customer’s and employees’ data. It is also in your best interest to protect your data from competitors and hackers who could cause a breach doing damage to your operations. This article will discuss five essential security practices you should use to help keep your confidential information confidential.
1. Have Clear Security Protocols In Place
Like a clear health and safety plan to prevent workplace injuries, your business should have clear cybersecurity protocols and best practices in place to help employees understand their responsibilities and how to keep data safe.
Train employees how to keep customer information safe and establish security practices like strong passwords, changing their passwords regularly, security access, internet use guidelines, and clear expectations and penalties for ignoring or violating policies.
You should also have a plan in place of procedures to follow if a data breach occurs. This plan needs to include how to immediately identify and close leaks and systems to notify those who were affected and investigate what happened so you can prevent leaks in the future.
2. Only Keep Essential Information
Another way to prevent the theft of important company or customer information is not to keep the information you don’t need. If you don’t have it, other people can’t steal it. Most organizations, Borg Galea Associates in Malta, keep far more information than they need, and this can lead to substantial unnecessary leaks if your security system is broken into.
Keep only information that you need to operate your business and if you need information for a short time, have clear protocols in place for storing the data, and be sure to properly delete it once that time is past.
3. Limit Employee Access to Sensitive Data
Limit employee access to information they don’t require to do their jobs and build in security access points on sensitive data. Have more than one password to access important information and log which employee accesses information. This way, you can keep track of who uses sensitive information and track where a breach may have occurred.
It is also helpful to separate duties so that jobs with sensitive data are split up, and not all the information is required by one employee.
4. Keep Your Cyber Security Up To Date
The online world moves fast, and as quickly as new computers and security measures come onto the market, so do new hackers and ways to break past your security. One way to slow them down is to make sure your cybersecurity programs are updated with the latest virus protection. Be sure to install all updates immediately to avoid putting your data at risk.
You should also do a regular audit of your systems to look for broken links or weak points in your system. If you need help setting up a secure cyber system, contact IT company Toronto to help create a plan.
5. Have Secure Storage and Procedures for Physical Documents and Data
Hardware used in day-to-day business transactions can contain a lot of sensitive data. Be sure to keep the website safe and have a clear up to date log on the location of all devices such as laptops, phones, hard drives, and other storage systems. You should also have a clear record of the information available on each device. Employees should not take devices containing sensitive materials home with them.
If you need to keep physical records of sensitive materials, be sure they are stored in a secure area with clear access protocols. Consider hiring a security guard licensed from the Centre for Security Training and Management Inc. to physically guard sensitive materials or keep them out of sight in a locked file cabinet with limited access to the keys. If you need to dispose of paper records, use a paper shredder to get rid of them safely.
Follow these security measures to keep your confidential data safe and protect your business. By staying up to date and following a clear cyber-safety plan, you can stop preventable data theft and keep your customers and business secure.