Sigsync email signature for Office 365: Complete Review



Sigsync is a secure, Microsoft approved, Office 365 centralized email signature solution that no marketer should overlook. I’ll explain what it’s all about and why you need it in this review. I’ll begin by asking you a basic question….How many emails do you send per day, per week, and per month?

I’m guessing you won’t be able to keep track of the number, right? This is due to the fact that you send out emails on a regular basis. It might be to your mailing list, your team, your business partners, industry influencers, customer relationship marketing, and the list goes on.

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Tell me if those emails frequently have a call to action (CTA) attached to them as well? This one is almost certainly going to be a no!

However, did you know that simply optimizing your email signature can increase your blog’s visibility and traffic? That’s when Sigsync comes in handy.

“But, guys, is it even possible to get traffic to the website with my email signature?” a question you might probably be wondering right now. Well, we have the perfect answer for you. Keep reading till the end to learn more.

Overview of Sigsync email signatures

Before we go in depth about the marketing features Sigsync has to offer, we shall understand what this service is all about in the first place. Sigsync Email Signatures for Office 365 is a cloud-based solution for creating, deploying, and managing email signatures and disclaimers in Office 365. Marketing teams can establish templates and rules to add specific signatures to targeted email marketing campaigns automatically.

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Employees can receive real-time feedback and reports on their performance and customer satisfaction using Sigsync Email Signatures for Office 365, which is possible by adding one-click surveys to signatures. It allows businesses to create standardized and personalized signatures based on sender profile variables including name, job title, corporate department, country, state, and contact information. In Microsoft 365, administrators can delegate signature generation and administration duties to certain teams or individuals without giving them any admin roles (Office 365). It also has a WYSIWYG (what-you-see-is-what-you-get) editor, which enables non-IT staff to generate HTML signatures with ease, including embedding company logos, marketing banners, and social media connections.

One-click survey services like CrewHu and Hively are integrated with Sigsync Email Signatures for Office 365. It updates email signatures on the fly by pulling user information from Azure Active Directory. 


Sigsync Office 365 signature: Benefits

In this section, let us take a look at some of the benefits of using Sigsync

  • While composing an email, you can view email signatures immediately in Outlook.
  • Include the company logo, marketing banners, social networking icons, and images of users.
  • Signatures can be added directly beneath replies/forwards, not at the end of a whole email thread.
  • Include signature graphics in emails so that recipients can see them at all times.
  • Schedule email marketing initiatives to run at predetermined intervals.
  • Update Sent Items signatures for legal compliances.

Features overview

We’ll go over some of Sigsync’s most essential features and typical use cases in this and the following sections.

  • Create and manage email signatures using a web browser from any platform (Windows, Mac, Android, iOS, etc.)
  • Complete control over the signature and centralized email layout. Email signatures can be modified and updated across the entire organization in real time.
  • Delegate control of email signatures and banners to certain individuals or teams for a specific team (for example, the Sales team) or the entire company.
  • Pre-designed signature layouts and an HTML signature template editor

● AD placeholders that are based on the properties of the sender and the organization

● Automated email signature marketing campaigns and their results can be scheduled and tracked in real time.

What problems will Sigsync solve?

The job of unifying email signatures across an organization should not be underestimated. Personalization of email signatures and disclaimers for users, paired with well-thought-out template designs, can be a huge PR booster. Users can create disclaimers and signatures that can be applied to emails using Office 365 with Exchange Online. Mail flow rules can be used to accomplish this. Native Office 365 email signatures have several limitations, despite the many useful features available in the cloud. Sigsync Office 365 email Signature solution overcomes all these limitations.

1. Easily design and create professional HTML signatures

There is no built-in HTML editor available in Office 365. Although this is not a problem for HTML and CSS experts, not everyone can fully utilize HTML’s capabilities by just entering in the code. Sigsync offers a flexible WYSIWYG signature generator that manages all HTML in the background while you can place the design elements. Even though readymade templates can be purchased on the Internet and adjusted to suit your needs, they don’t help much with truly unique designs.

Sigsync provides a wide variety of  professional signature templates to choose for your business needs. All the templates are fully customizable using the sigsync signature generator.


2. Centralized signature management

Signature management cannot be delegated when you try to use the native signatures from your mail account. Administrators must be adaptable, but it is the responsibility of the marketing department to provide visually appealing signatures with great promotional value. Unfortunately, there is no way to outsource simple signature management to them – they’d need access to mail flow rules, which would expose them to additional risks. Sigsync overcomes this by providing  centralized web-based signature management that allows users to create and maintain email signatures for your teams and company from one central location.


3. Personalized messages tailored to different needs

Although the administrative tools in Office 365 allow you to create signatures, it interprets each communication in the same way, placing the same or a different signature beneath or above the entire message. Impact? Either have a single signature at the bottom of conversations, or multiple signatures stacked in the same spot with each message. Sigsync recognises the first and subsequent emails in a conversation and allows you to customize how email signatures appear in reply and forward emails. However, the application is unique in that it inserts these signatures immediately into the body of reply or forward messages, rather than at the end of the email chain.


4. Legal disclaimers in the Sent Items for compliances

There’s no way to guarantee that sent emails have the signature you desire and the disclaimer that each message requires. You will most likely be unaware if a mail flow rule is incorrect or something else goes wrong. You can enable signatures for mail items in your Sent Items folder using Sigsync. What are the advantages of allowing server-side email signatures to be shown in users’ Sent Items folders? For starters, users are no longer left in the dark about what their email will look like when it reaches its intended recipient. They know the solution if they look in the Sent Items folder. Second, you may now simply comply with the rules requiring electronic documents to be preserved in the same format as they were shown to recipients. Furthermore, including disclaimers in your signatures is a good way to demonstrate that you follow certain regulations and cannot be held legally liable for certain incidents.


5. Remove unused AD attributes keeping signature design intact

Managing the entire company is a bit of a challenge. Some users have mobile phones, while others may only be reached by email. Unfortunately, there is no mechanism for Exchange Online to determine whether or not an AD field is empty. So you must choose between having unprofessionally looking signatures with blank fields and limiting users’ data to a bare minimum, guaranteeing that no black holes exist. Alternatively, you might create a unique template for each user, which goes against the principle of central management and making things easy. Sigsync can solve the above two problems by intelligently removing empty or blank fields in user’s signature such as faxNumber, personal phone number keeping the entire signature design intact.


6. Customized banners with Sigsync scheduler to ease your marketing goals

If you are looking for a solution to get tangible results in your marketing campaigns, Sigsync helps you like an angel. It is a one-stop shop for adding customized banners with different graphical visuals for different customers. These email signature templates with different banners can then be scheduled at different intervals and for different occasions making the campaign highly customized. With analytics and one-click surveys all under one roof, your marketing campaigns are sure to be an instant hit and grab all the eyeballs.

Sigsync License and Pricing Plans

Sigsync offers a 14-day free trial with 1000 user licenses. You can try out all of Sigsync’s functionalities throughout this period, and the free trial involves no credit card or billing information.

Sigsync provides among the most cost-effective and flexible pricing schemes on the market when compared to other competitors. The product’s license is available as a monthly or yearly subscription. The price of a subscription is determined by the subscription plan and the range of licenses you require. The licenses are assigned based on the users who send emails from a mailbox. There is no limit on the number of mails each user sends from his/her mailbox. It costs $90 a month for 100 users. Both the free and licenced versions come with free customer support and free software updates 24 hours a day, 7 days a week.

User Satisfaction and Reviews


Technical Specifications

Because it does not require any installations, Sigsync has the minimum requirements. It’s lightweight and portable, and can function on any device. All you’ll need is a web browser to use the service. The system requirements are summarized in the table below.

System Requirements
Any latest and web compatible browser Chrome, Firefox, Opera, Microsoft Edge, Safari
Microsoft Office 365 account Trial or Licensed version with Exchange online included with Global admin rights
Sigsync Signatures Outlook Add-in
A modern and web compatible browser for Outlook on the Web (OWA)


Chrome, Firefox, Opera, Microsoft Edge, Safari
Microsoft Outlook connected to Office 365 subscription Outlook 2019 (Build 14131.20360 or higher), 2016 (Build 13929.20296 or higher)
Microsoft Outlook required? Yes for accessing the Sigsync Signature Add-in

Customer Support and Free Live Demo

Sigsync has a strong customer service team that may be reached in a variety of ways. While other email signature services only enable consumers to reach them via email, Sigsync allows users to contact the support team for free via live chat, which is open 24X7 . You can also call them. Of course, there are occasions when you simply want immediate assistance without trying to call a support professional. You’re sure to discover the answer to whatever difficulty you’re setting up the signature, which includes useful video tutorials and a comprehensive FAQ, User Manual.

Free Email signature service

We propose using Sigsync’s free signature design service to get a bespoke design of your choice if you’re having problems getting signatures for your complete team or need quick signatures for certain events. This is an excellent facility that allows you to contact the Sigsync expert team and have your signature template created for free! This is one of the unique features that we couldn’t find in any other signature solution.

Concluding verdict

With such a wide range of features quite certain to inspire regular individuals and business users alike, numerous plans with flexible pricing choices, and 24/7 customer support, Sigsync is the best Office 365 HTML email signature solution. Because they’ll be maintained centrally, we no longer have experts adding strange stuff to their signatures or accidently screwing up the design! I particularly appreciate that it uses Active Directory, which we were already populating. I found creating signatures in the interface to be extremely simple, especially once I realized I could change things in the HTML source. I was able to quickly find all of the options I needed, and the majority of them were extremely simple to use. I appreciate being able to preview what the signature will look like for each individual because the names and titles vary greatly in length and I could add certain conditional fields. I’m glad I came across this software and would strongly recommend it to others based on the price to feature benefit ratio.

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