For audiovisual system integrators looking for an agile planning tool that will enhance collaboration and improve efficiencies across the lifecycle of a project, Sirvez’s workflow management software tops the list.
System Integration and Agile Planning
In the past, business and project leaders spent most of their time laying down plans of how to execute their business projects. The amount of time available for a project was divided across different phases to enable the linear progression from the start to completion of the project. To ensure the smooth running of a business project, business leaders were forced to keep up with high risk and uncertainty as they manually handled business processes. Changes to business processes and clients’ needs require that Project planners in the 21st century adopt new and improved strategies for business workflow management. The use of agile planning is the preferred approach among workflow management system integrators as it enables the division of a project into easily manageable phases. In the improved technique, managers have little to worry about high risk and uncertainty during project management. Using an agile project planner such as the Sirvez planner can help you efficiently combine your project’s sub-systems into one efficient system. The different sub-systems needed to make the entire business process successful are brought together under the defined goals and objectives of the business.
In order to realise the benefits of agile planning in business workflow management, it is important to move from legacy systems and adopt automated solutions for integrated marketbusinesstimes workflows. Under agile planning, which is powered by computerized systems, planning across the different stages of the project occurs frequently. Hence, agile project plans have the following distinct characteristics, which set them apart from the traditional approaches to project planning.
- The customer’s needs form the basis on which the agile planning processes are undertaken
- Quality assurance processes are built into the different stages of the agile project undertaking
- Agile planning is iterative, which enables the rolling out of functional features at the end of each sprint
- Team members participate in planning for project deliverables rather than leaving the task to the management.
The onion agile planning model is a tool that can function as an agile project plan template for the agile planner involved in project planning processes. The model highlights the details of the agile planning process as realised through the different phases of a project. As shown below, stages in the planning onion model include Strategy, Portfolio, Product, Release, Iteration and Daily. The successful completion of deliverables in one stage lays the ground for operations and the continuation of agile practices in the successive stage of the business project.
Figure: The Onion Agile Planning Model
The onion layers represent the different levels in the agile planning process and show how moviesda each level builds on the success of the higher levels of the project. An automated solution for agile planning, such as that offered by Sirvez’s workflow integration capabilities connects the different enterprise applications to ensure smooth operations across the different levels of business processes. The result is efficient workflow integration across your organization as all enterprise applications are integrated and easily managed under one system.
Integrating a Business Workflow
The ability to connect different subsystems into one functional system for integrated workflow requires the use of business process management. One of the main goals of business process management is to enhance the efficiency and effectiveness of business workflow. Errors arising from miscommunication as workflow occurs at different levels of operations pose a risk to the efficiency and effectiveness of the organizations. In this case, the use of business process management principles can ensure that the series of activities and tasks in a business contribute to an integrated workflow. The method applied in business process management uses a series of stages to ensure that individual processes in a business lead to the integration of workflows. The stages are as follows.
- Documentation – Activities and process at each stage of an organization’s project are clearly documented
- Identification – Making use of the evidence from data analysis for continuous process improvement
- Improvement – Quality improvement to achieve the desired outcomes, and
- Management – Keeping track of processes in the integrated business workflow using the efficient flow of information.
As a helpful process in integrating business workflows, business process management facilitates agile planning to attain overall efficiency and effectiveness in business processes. Furthermore, the series of activities and tasks that make up the business workflow contribute to the attainment of strategic goals of the business. Therefore, it is useful to carry out business workflow analysis to ensure that the integrated workflows continue running smoothly. The analysis can start with the organization’s core aspects and continue with the support functions in business processes. Basically, the measures used in integrating a workflow seek to answer questions on how, why and what, surrounding the integrated workflow activities.
Identify Workflow Processes
Document workflow management is an additional aspect that helps a business map its processes as they are realised in an ideal environment. The ability to communicate effectively on the different parts of workflow management ensures that all process aspects are clearly outlined. In this case, businesses can use process integration tools that help with the presentation of workflow processes. Useful process integrations tools, such as Sirvez’s workflow management software, provide the capabilities needed in the case of business workflow management for audiovisual system integrators. The process integration tool comes with an agile project plan template, which enables businesses to skip the hassle of mapping workflow processes using traditional flow charts. As a way of increasing efficiency in the process of creating workflow process documentation, the use of templates emerges as a favourable option over the use of traditional flow charts.
Automate Any Business process
Start automatic your organization’s workflow processes with Sirvez. There is no limit to the nature of techniques that can be automated using Sirvez’s workflow management software. As an agile planning tool for audiovisual system integrators, Sirvez Planner will make your business workflow processes efficient and free up the time you need to focus on growing your business.