It is a well-establish reality that businesses, today, cannot move ahead and excel without embracing digitization. Digital solutions like SAP Business One enables enterprises to decode data by keeping all key business areas in mind and making decisions that bring about profitability. However, the shift to a digitally-enabled business is not always smooth. The foremost concern of enterprises is the need for data protection and management. The recurring query that an SAP Business One consultant has to deal with is seamless data migration.
The best practice for preserving old data is legacy data migration. It paves the way for a smooth transition process from legacy systems to SAP Business One. The Data Transfer Workbench for SAP Business One allows businesses to quickly transfer their data from the legacy system into SAP Business One. This migration tool integrates data from critical business areas like accounting, purchasing, sales, and logistics. Not only this, but it also transfers master data, like item records and transaction data since both require to be present in the new SAP Business One system.
Major Issues in Data Migration
1. Bad Quality Data
The major challenge pertains to data conversion and data clean-up. For a smooth roll-out, intensive data analysis, data structuring, data cleansing, and the comprehension of business regulations for the legacy system are indispensable. Broken links, incomplete metadata, and duplicate entries are just some of the numerous problems enterprises face.
2. Absence of Popular Adoption
All teams need to be focused on the task of data transfer. Lack of communication with stakeholders and data silos hinder the success of the migration.
3. Lack of Focus on Data Sources and Quality
Many ERP systems, spreadsheets, social media accounts, and CRM databases help in forming an accurate picture of your business. The absence of a project management team that can focus on discovering new data developments and historic data could slow down the migration process.
4. Slow SQL Query Performance
Slow query performance can lead to significant problems in the migration project. Thankfully, there are numerous ways to accelerate processing by optimizing queries.
An SAP Business One consultant analyzes all data, recognizes your business demands and defines a migration plan that best suits your business.
How Data Transfer Workbench (DTW) Simplifies Data Preparation for Import
DTW is established on the Data Transfer API, a part of the SAP Business One software development kit. A SAP Business One consultant can guide you through the whole process of extracting data from legacy systems and import them into the ERP. DTW provides features that streamline data preparation for import like:
- User-friendly wizard that imports data into the SAP ERP.
- Pre-set data file template in which you can input your unique data.
- Documenting all import actions to allow you to monitor the migration process.
· Set up
As mentioned before, SAP offers several predefined file templates to streamline data preparation for transfer. If you want to migrate special fields, DTW enables you to create a custom importing interface and produce specific Microsoft Excel templates. You are also provided with a Graphic User Interface (GUI) by the interface wizard to create custom templates and fields.
· Transfer and Import
The predefined Microsoft Excel templates in DTW can be connected together to update several tables in one import. The templates are based on SAP Business One database tables and it can chart the legacy data structures to the new ERP structures.
Once you have extracted all or some components of your data, you can change fields and values or modify the mapping rules. Save the changed file to release it for import. Data Import Wizard helps you import new data or change current data. You can also upload multiple files for distinct tables in a single step. You can now validate the mapping of the legacy data to the new ERP data structure and run it in the Test Run mode. After confirming data consistency, you can conduct a run and write your legacy data to the SAP Business One database.
DTW also consists of an ODBC interface. It enables you to import data directly from an ODBC data source. You don’t need to export your data into the templates before it. Data in DTW that is not consistent with the rules outlined in SAP Business One will not be imported.
Thus, DTW aids in the migration of all critical business data. It is a powerful migration tool through which you can accurately and confidently import your organization’s data into SAP Business One. A SAP Business One consultant will work with you and facilitate data accuracy during this process.
Make the Most of SAP Business One with DTW
Today, businesses cannot make informed decisions without easy data access. A centralized organization-wide business management system is the key to it. SAP Business One is just what you need. DTW enables you to benefit from all that this ERP has to offer.